The mandate of the Compliance Department is drawn from Section 9 of the Public Procurement and Disposal Act, 2005. This mandate is summarized as:
(a) To ensure procurement procedures are complied with as established under the Public Procurement and Disposal Act, 2005 and Regulations, 2006.
(b) Monitoring the overall functioning of the public procurement system including accountability and documentation of the procured items.
In carrying out the above functions, the Authorityâ€™s compliance department has the following responsibilities:-
i) Establishing a system to support, implement and monitor the performance of the Public Procurement Act, Regulations and Guidelines;
ii) Conduct periodic procurement reviews and assessments of records and proceedings of the procuring and disposing entities to ensure full and correct application of the Public Procurement and Disposal Act, 2005;
iii) Inspecting the records of any public entity on procurement for the purpose of ensuring that the procurement proceedings are carried out in accordance with the law, regulations and instructions of the Public Procurement Oversight Authority.
iv) Ensuring that the public entities have established necessary committees in accordance with the regulations and their performance meet the required standards.
v) Receiving and dealing with complaints on the performance of the public procurement not related to appeals against contract awards or not directed to the Appeals Board.
vi) Ensuring that the public entities maintain records on public procurement as required by the procurement law.
vii) Ensuring that the procurement of the public entities is carried out in accordance with their procurement plans.
viii) Issue written directions to procuring entities in respect to the conduct of procurement proceedings for the purpose of establishing efficiency and uniformity.
ix) Advising on the Act, regulations or instructions issued by the PPOA on public procurement when called upon to do so.
x) Ensuring that the public entities make their choices of procedure for procurement in accordance with the regulations.
xi) Ensuring that the disposal of stores and equipment are carried out by the procuring entities in accordance with the regulations.
xii) Reviewing the extent of the application of preferential bias to local participation;
xiii) ensuring that debarred candidates do not participate in public procurement;
xiv) monitoring implementation of the decisions of the Review Board by procuring entities;
xv) monitoring submissions of contract awards, and ensure returns by procuring entities are posted on PPOA website;
xvi) analyzing the statutory reports made to PPOA by procuring entities to ensure compliance with provisions of the Act and regulations;
xvii) ensuring use of the standard tender documents by procuring entities
xviii) undertake any activity that may be necessary for the execution of its functions